Booking/Enquiries Terms and Conditions
DEFINITIONS AND INTERPRETATION
In this Agreement unless the context requires otherwise the following words and expressions have the following meanings:
‘Contact’ means the contact named by the Hirer on the Booking form. Please note that if on the day the Contact is not available then Gloucestershire Photobooth Hire reserves the right to select an appropriate alternative. This may include, but not be limited to, a member of staff at the Venue, an events coordinator, a close family member or friend of the Hirer or indeed the Hirer themselves.
Booking form’ means the form completed to confirm details of booking including Contact on the day. This may also be in the form of an e-mail. ‘Hirer’ means the Main booking contact named on the Initial Booking Form. ‘Hire date’ means the date the Photo Booth is hired.
‘Photo Booth’ means the photobooth system and related equipment.
‘Location’ means the Location of the Photo Booth once delivered and setup by a member of staff on the Hire date.
‘User’ means the people that use the Photo Booth whilst out on hire to the Hirer.
‘Venue’ means the postal address at which the Photo Booth is to be located on the Hire date. ‘Gloucestershire Photobooth Hire’ means a representative, either employed directly or sub-contracted for Gloucestershire Photobooth Hire.
In this Agreement the words ‘include’, ‘includes’, ‘including’ and ‘such as’ are to be construed as if they were immediately followed by the words ‘without limitation’.
Reference to the singular includes the plural and vice versa.
COMMENCEMENT
The Agreement shall commence on the date the Booking Form is signed or confirmation of booking is received via e-mail and shall remain in place until the the end of the hire
USE OF THE PHOTO BOOTH
The Hirer is to ensure the Photo Booth is used properly and ensure that it will be used safely and without risk to health, Under no circumstances shall Gloucestershire Photobooth Hire have any liability of whatever kind for any defects resulting from wear and tear, accident, improper use by the Hirer or Users except in accordance with the instructions or advice from Gloucestershire Photobooth Hire .
The Hirer is to obtain any consent or permissions in the use of the Photo Booth at the Venue and Gloucestershire Photobooth Hire shall not be held liable for refusal or lack of any consent or permission.
The Photo Booth shall be delivered and set up on date of Hire at which time Gloucestershire Photobooth Hire staff will operate the booth for the allocated hire time.Gloucestershire Photobooth Hire Representative has the right to refuse to deliver the Photo Booth if:
It believes that the Photo Booth will not be used properly;
The Venue or Location is believed to be unsafe or a risk to health;
The Venue or Location is believed to possibly cause damage to the Photo Booth;
After initial setup the Booth cannot be moved. Moving the booth will incur an additional charge.
We have taken every care to ensure that all items on our website are correct. We will not be held liable for any errors or inaccuracies which may occur through the website, email or verbally with a representative and will not be obliged to supply goods at any inaccurate price.
We endeavour to be timely for setup and the start of the event, however due to certain circumstances beyond our control we may be delayed. Where possible an attendant will contact the persons responsible to notify them. We will endeavour to run the booth over the allotted time to make up the correct hire time if possible. We cannot give any refunds for circumstances beyond our control such as parking or distances for transferring the equipment, or access time being delayed.
Extra Print Offers are for Normal/Wedding Album fills only.
Green Screen Use requires the replacement of Green colouring to work, we cannot be held responsible if persons are wearing green whilst using the booth.
All email Uploads are subject to a stable Internet Connection.
Where a 3G Dongle is used we cannot be held responsible for the quality of the 3G connection
Unsent emails will be processed upto 5 days after the booking where 3g signal is not available.
GUEST BOOK
The Guests books provided maybe leather or an alternative for the event. Guest books are provided for guests to put their second photo in the book with a message, we do actively encourage this but cannot be held responsible for guests not leaving a message or leaving the message in a funny position.
PAYMENT
A deposit as specified upon the Booking form shall be paid by the Hirer to Gloucestershire Photobooth Hire 4.2. An invoice in respect of hire will be issued in the client portal
FULL payment must be made no later than 2 weeks prior to the Hire date.
If the Hirer fails to pay the invoice price by the date due then Gloucestershire Photobooth Hire has the right to cancel the booking with no deposit being returned to the Hirer.
No refunds are to be given due to fault of the Hirer in operation of, or use of, the Photo Booth, or in lack of obtaining, or in the refusal of the appropriate consents or permissions. No refund will be made for low usage of the facility.
CANCELLATION
Upon receipt of written notification of cancellation four weeks prior to Hire date Gloucestershire Photobooth Hire shall refund any monies paid less the Deposit.
Upon receipt of written notification less than four weeks prior to Hire date no refund will be provided.
DAMAGE LOSS AND REPAIR
The Hirer shall be responsible for the loss, theft or destruction of or for any damage to the Photo Booth occasioned in any manner or by whosoever or by any cause whatsoever while the Photo Booth is at the Hirer’s risk (other than as a result of fair wear and tear) and fully and effectually indemnify Gloucestershire Photobooth Hire in respect of all claims, proceedings, costs, expenses, loss, damage and liabilities incurred by Gloucestershire Photobooth Hire arising directly or indirectly form any such loss, theft, destruction or damage.
Gloucestershire Photobooth Hire shall not be responsible for any losses or equipment failure which is beyond its control.
MECHANICAL PROBLEMS
On the rare occasion the Photo Booth may have technical problems every effort will be made to rectify the problem. If the problem is rectified the photo booth will made available for use over the time provided, if the problem is a printer problem photos will still be taken and photos will be printed out the next working day and sent to the client. No Refund shall be given unless the Photo booth cannot take photos from a camera failure or hard drive failure.
TERMINATION ON DEFAULT, ETC
Without prejudice to the provision of clause 4.4 Gloucestershire Photobooth Hire may by written notice (in addition to any other rights) terminate this Agreement or suspend its performance of all or any of its obligations under the same immediately and whether for compensation or damages or otherwise if the Hirer fails to comply with any of its obligations under the terms of this Agreement.
ENTIRE AGREEMENT
This Agreement expresses the entire agreement between of the Parties in respect of the matters contained or referred to in it and there are no promises, terms, conditions or obligations oral or written express or implied other than those contained herein.
No warranties, representations or other matters were relied upon by the Hirer causing it to enter into this Agreement other than those expressly set out herein.
This Agreement shall not otherwise be modified in any way except through the agreement by the Parties.
Except in the case of fraudulent misrepresentation the only remedy available to the Hirer in respect of any misrepresentation or untrue statement made to it shall be a claim for breach of contract.
If in the event that the Photo Booth cannot be deliverd due to mechanical failure or transportation, or the photo booth malfunctions to a point of being unusable to record photos or videos Gloucestershire photobooth hire will be liable for a full refund of the booking amount only.
GPDR
Any booking with Gloucestershire photobooth Hire are subject to the TC of the stated company. This also includes that you are confirming that you are abiding with any GDPR Rules around the UK. Any photos which will be shared on social media, are under the responsibility of the person who is booking our service.
FORCE MAJEURE
Gloucestershire Photobooth Hire shall not be liable for any failure in the performance of any of its obligations under this Agreement caused by, and may suspend performance of the same during, factors outside its control including, but not limited to, disorder and natural disasters.